Office Water Dispensers: Benefits, Types and How to Choose

• Office water dispensers can support productivity, convenience, sustainability and day-to-day employee experience.
• A mains-fed water cooler for office use can help reduce bottle logistics, storage pressure and repeat ordering.
• A filtered water dispenser for office use can improve taste consistency and help reduce limescale.
• A hot water dispenser for office kitchens and meeting spaces can make refreshments easier to manage during the working day.
• Office water coolers are available in countertop, floor-standing and sparkling-capable models to suit different workplaces.
• Choosing the right water dispenser for office use depends on space, footfall, water preferences and how the office is used.

1. Increase in productivity

Staying well-hydrated throughout the week in the office increases employees’ productivity levels. Studies have shown that employees who show mild signs of dehydration (body water loss of 1-2%) can have an impact on their cognitive function. As well as increasing productivity levels, drinking more water daily reduced the risk of dehydration and fatigue. In practical office terms, that matters because easy access to drinking water helps employees stay refreshed during focused work, meetings and busy days in shared spaces.

Find out how drinking water promotes productivity.

2. Convenient for employees

Having a plumbed-in water dispenser on demand for your employees can be very convenient when working in an office. When taking a break from their desk or moving to and from meetings, having a water dispenser easily accessible could entice your employees to drink more water throughout the day. For office managers and facilities teams, a mains-fed setup can also reduce the disruption of bottle deliveries, reserve stock storage and running out of water during busy periods.

3. Reduction of plastic waste

Having a water dispenser within your workplace will not only provide freshly chilled water for your employees but will help reduce the amount of plastic waste. At least 80% of plastic waste is caused by plastic water bottles. Moving from repeated bottled purchases to a refill-based system can help reduce visible packaging waste in kitchens, meeting rooms and communal areas. For businesses with sustainability targets, this makes hydration an operational improvement rather than a broad environmental statement.

View our range of bottle accessories.

4. Good quality water

BRITA has ice-bank technology within our water dispensers, which gives you access to high volumes of fresh water on demand. For offices, the practical benefit is a filtered water dispenser that helps improve taste consistency, reduce limescale and make fresh drinking water easier to access throughout the day.

Types of water dispensers for your office

When it comes to choosing a water dispenser for your office, there are plenty of options available. BRITA water dispensers provide high-quality water for your employees. The right choice depends on your office space, footfall and whether your team needs chilled, hot, sparkling or filtered water on demand.

Countertop Water Dispenser for Office

Our countertop water dispenser provides all the same features as a floor-standing water dispenser but as a countertop model. Place it on top of a unit in your office meeting room, allowing members to access still, sparkling, chilled, or hot water at any time throughout the day.

Floorstanding Water Dispenser for Office

Making sure your employees can easily access a water dispenser is important, as well as having it located in a safe place. Having a floor-standing water dispenser installed encourages employees to consume more water and remain hydrated throughout the day. This format often works well in central kitchens, breakout areas and other shared spaces with higher footfall. The floor-standing BRITA Top Pro provides unchilled still, chilled still, semi-sparkling, and sparkling with a touch display, offering your employees a range of water types in an efficient way.

Hot Water Dispenser for Office

All employees look forward to a good quality hot drink when working in the office. A hot water dispenser for office kitchens and meeting areas can cut waiting times, make shared spaces more efficient to use and reduce reliance on kettles during busier parts of the day. 

Filtered, Mains-Fed and Sparkling Options

Many businesses are not just comparing formats. They are also comparing filtration, water type and supply model. A filtered water dispenser for office use can support better taste consistency and help reduce limescale, while a mains-fed water cooler for office use removes the need to manage bottle deliveries and reserve stock. Some hot and cold water dispensers for office models combine chilled and hot options in one unit, while sparkling water dispensers for office models can create a more premium experience in breakout, client-facing and meeting spaces.

How to Choose the Right Water Dispenser for Your Office?

The best office water dispenser is usually the one that matches the way your workplace actually operates. Before choosing a model, it helps to assess how your team uses shared spaces, what types of water are most likely to be used and whether a mains-fed setup would be more practical than bottled supply over time.

Office Size and Footfall

A smaller office may benefit from a compact countertop model, while a larger office with more staff may need a floor-standing solution or more than one hydration point.

Water Preferences

Think about whether your employees are likely to want still, chilled, sparkling or hot water. Some offices only need one or two options, while others benefit from a wider range.

Location and Accessibility

The best location is usually the one that makes hydration easiest to access without disrupting the flow of the office. Kitchens, breakout areas and routes between desks and meeting rooms are often strong options.

Mains-Fed vs Bottled Setup

For many workplaces, a mains-fed setup is the more practical long-term option because it reduces bottle handling, repeat ordering and storage pressure while providing water on demand.

Explore the BRITA office water dispenser range for your workplace.

Choose an Office Water Dispenser That Fits the Way Your Team Works

Whether you decide to install a floor-standing or countertop water dispenser, either will be a great addition to your workplace for many reasons. The best choice is the one that supports your team, fits your space and gives you the right balance of convenience, water quality and long-term practicality.

All our hot and cold water dispenser models have their own individual features and make great office appliances for hydration in the workplace. Our water dispensers can be installed hassle-free and come with an option for BRITA maintenance. 

Discover our range of BRITA water dispensers that would be perfect for your office.

FAQs about Office Water Dispensers

What Type of Water Dispenser Is Best for an Office?

The best office water dispenser depends on your office size, employee preferences and available space. Smaller offices may prefer a countertop model, while larger offices may benefit from a floor-standing unit or a mains-fed water cooler for office use.

What Is the Difference Between a Mains-Fed and Bottled Water Dispenser?

A mains-fed water dispenser connects directly to the building’s water supply and filters the water on site. A bottled water dispenser depends on replacement bottles being delivered, stored and changed when needed.

How Much Does an Office Water Dispenser Cost to Run?

Running costs vary depending on the model, usage and water options selected. In many cases, a mains-fed office water dispenser offers a more predictable long-term setup because it reduces bottle ordering, storage and manual handling.

What Are the Benefits of a Filtered Water Dispenser in the Office?

A filtered water dispenser for office use can improve taste consistency, help reduce limescale and provide fresh water on demand. It can also create a better experience for employees who use office kitchens, meeting rooms and breakout areas throughout the day.

Can You Get Sparkling Water From an Office Water Dispenser?

Yes. Some office water dispensers offer sparkling water alongside still and chilled options, which can be useful in breakout spaces, hospitality areas and client-facing environments.

Is There a Difference Between an Office Water Cooler and an Office Water Dispenser?

The two terms are often used interchangeably. In practice, an office water cooler usually refers to a dispenser focused on chilled drinking water, while office water dispenser is the broader term that can also include hot, sparkling and filtered options.

Is a Hot Water Dispenser for Office Use Better Than a Kettle?

It depends on how the office is used, but in busy kitchens and meeting areas a hot water dispenser can be more efficient and convenient than relying only on kettles, particularly where multiple people need hot water throughout the day.